Recovered revenue, by the vertical.
Twenty-three engagements from our team's fifteen years across industrial verticals, led by our technical partner. Every one shows the leak, what we built, and the dollars recovered. Anonymized by sector and revenue band.
Specialty Subcontractors
8 casesElectrical, mechanical, and plumbing GCs, $5-50M revenue. Leakage hides in the gap between what the field does and what the office bills: change orders never written up, T&M hours rounded down, material markup absorbed, and back-charges waived for lack of time.
Multi-Division Contract & Back-Charge Compliance Automation
Manual back-charge and retainage tracking across divisions created bottlenecks and quiet losses. PMs spent hours chasing paperwork instead of enforcing terms.
Division leads spend 80% less time gathering contract data; the first pass surfaced $180k in unenforced back-charges and unclaimed escalation.
AI-Powered Subcontract & Bid Review System
Dozens of subcontracts and POs a month were reviewed inconsistently, and weak or missing back-charge and LD language slipped through.
Reviews run 5x faster with higher consistency; the retroactive cross-check surfaced $140k in owed-but-never-invoiced back-charges.
Automated Change Order Valuation System
Scope changes were executed in the field faster than the office could document and bill them, and value was lost to fuzzy, delayed paperwork.
PMs now process 3x more change orders; the system surfaced $310k in executed-but-unbilled change order work in two quarters.
Contract & Field Log Knowledge Search
Contract terms and field docs were scattered across drives, email, and paper. Disputes took hours to research, so some legitimate billing went unpursued.
Hours of manual search now take seconds; search-supported billing recoveries reached $95k in the first year.
Project Intelligence Cockpit for a Multi-Site Contractor
The PM system, field logs, and invoicing lived on three platforms that did not talk. Leadership had no view of contract terms against actual billing.
The cockpit identified $225k in under-billed T&M hours and missed material markup in its first quarter, and now runs as a standing weekly check.
Spec & Submittal Search for Missed Material Markup
Field-approved material substitutions happened constantly, but markup entitlement was not captured because nobody cross-referenced spec against purchase.
In production in 4 weeks; the tool flagged $110k in unbilled material markup from substitutions on active jobs.
Intelligent Contract & Invoice Processing
Hundreds of contracts, change orders, and invoices were processed by hand each month, with no systematic check that invoices matched contract entitlement.
Processing time was cut by more than 50%; the full-portfolio pass surfaced $380k in under-billed contract and change order value in year one.
Change Order & T&M Leakage Audit
Leadership suspected change order and T&M leakage but had no objective, data-driven view of where in the workflow it actually occurred.
Process mining found 30+ distinct leakage points totaling $340k/yr, ranked by impact and feasibility, replacing a hunch with a roadmap.
Industrial / Wholesale Distributors
7 casesMid-market distributors with vendor rebate programs, $10-75M revenue. Leakage hides between what vendor agreements promise and what actually gets claimed: rebate tiers quietly missed, pricing matrices drifting out of sync, reconciliation happening once a quarter instead of continuously.
Rebate & Pricing Analytics Automation
Purchasing tracked vendor rebate tiers manually in spreadsheets that rarely updated mid-quarter, so some tiers were missed by a small margin.
Analysts spend 70% less time on tier tracking; the first two quarters surfaced $260k in rebate dollars missed or newly captured.
Vendor Rebate Reporting Automation
Filing accurate claims meant reconciling POs, receiving records, and vendor statements by hand, so claims were sometimes late, incomplete, or unfiled.
75% less time on data gathering; the workflow recovered $190k in previously unfiled or underfiled rebate claims.
Vendor Agreement & Rebate Modeling Automation
Analysts hand-modeled whether purchase pace would hit tiers. With dozens of agreements, smaller ones ran on autopilot and missed thresholds.
Analysts spend 70% less time on extraction; the engine recovered $410k by catching trajectory shortfalls before quarter-end.
Unified Rebate & Pricing Data Platform
Each branch tracked rebates and pricing its own way. Corporate had no consolidated view, and branch-level leakage compounded invisibly.
Consolidated, governed visibility across the network has recovered $500k/yr in rebate and pricing leakage to date.
24/7 Rebate Reconciliation Engine
Reconciliation ran manually, once a quarter, consuming days of finance time and catching discrepancies late or never.
Manual intervention dropped 80%; the digital workforce runs 24/7 and recovered $320k in previously unflagged discrepancies in year one.
Standardized Rebate & Pricing Workflows
Every branch ran rebate tracking and pricing updates differently, with best practices living in a few experienced people's heads.
Twelve core processes were standardized and execution variance eliminated, recovering $150k/yr in consistency.
Pricing Accuracy Testing Framework
An ERP migration built significant new pricing logic, but manual spot-checks could not cover every customer-specific term before go-live.
Test coverage reached 90%+; errors were caught before go-live, preventing an estimated $130k/yr in under- and over-billing.
Building Materials Distributors
8 casesRegional distributors supplying contractors, $10-75M revenue. Leakage hides in manufacturer rebate programs nobody tracks closely, volume incentive thresholds that pass unnoticed, and delivery costs never recovered from the customers who triggered them.
Deterministic Rebate Calculation Engine with Guardrails
Manual rebate calculations were error-prone and unexplainable after the fact, so disputed claims were often abandoned rather than defended.
Fully defensible, auditable claims recovered $200k/yr that would previously have been abandoned under manufacturer pushback.
Vendor Program & Rebate Training for Purchasing Teams
Buyers decided on price and availability alone; rebate impact was a finance afterthought handled long after purchases were locked in.
Purchasing that actively accounted for program terms recovered $130k/yr previously left on the table.
AI-Automated Vendor Program Audit Workflow
Auditing years of purchase history against every program is tedious and error-prone by hand, so it never got prioritized against daily operations.
The automated workflow recovered $220k/yr in previously unclaimed value on its first pass, and now runs as a standing quarterly audit.
Weather-Driven Delivery Cost & Route Optimization
Flat delivery fees ignored weather delays, route inefficiency, and rescheduling, all real costs the company absorbed rather than recovered.
Accurate cost forecasting recovered $160k/yr in previously absorbed delivery costs and improved margin on every load.
Vendor Program Bulletin & Rebate Alert System
Program updates arrived by email, PDF, or phone to one contact and often did not reach every branch, so branches missed new tiers and deadlines.
Same-day, network-wide bulletins recovered $175k/yr in rebate value previously missed because the update never arrived.
Automated Manufacturer Rebate Claim Generation
Teams spent days each quarter building and formatting claim spreadsheets to each manufacturer's spec, so some went in late or incomplete.
Claims are now generated and sent automatically ahead of deadlines, recovering $165k/yr in previously missed or late-filed claims.
Automated Manufacturer Rebate Dispute & Recovery
Disputing shorted or denied claims was a low-priority manual task that lost out to daily operations, so identified value was written off.
Dispute recovery success reached 80%+, recovering $155k/yr in confirmed shortfalls that had previously never been pursued.
Low-Code Rebate & Delivery Tracking Suite
Rebate tracking lived in spreadsheets, delivery costs in dispatcher notebooks, and program status in one person's memory, with no engineering to spare.
Five production apps in six weeks gave operations direct ownership, recovering $310k/yr that was previously untracked entirely.
Your number is in your own data.
These are patterns, not one-offs. A two-week Diagnostic finds where the same leaks live in your business, and what they are worth.
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